Business Manager - Aerospace Center

Business Manager - Aerospace CenterJob ID: 14629Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularPosition InformationHiring Department: https://www.utep.edu/aerospace/Posting End Date: Open until filledHours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: $50,000 annually, commensurate with experience.Required Application Materials:• Resume• Cover Letter• List of three referencesNote: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Position SummarySummary: Under general supervision and with considerable latitude for the use of initiative and independent judgment, performs managerial responsibilities for the efficient and effective operations and administration of a designated area. This role carries a strong emphasis on budget administration, hiring and personnel processes, process improvement, and technology enablement in support of the Aerospace Center and its faculty and staff partners. The incumbent must demonstrate strong leadership, self-motivation, and accountability in driving results and fostering a technology-friendly environment.Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Statement of Duties and Responsibilities:Manages the preparation of various financial statements and reports; determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve workflow efficiency of subordinates.Manages and supports administration of the Aerospace Center budget and internal office process budgets, including tracking, reconciliation, forecasting, and reporting as applicable.Directs the installation and maintenance of accounting records to show receipts and expenditures.Analyzes, organizes, and standardizes office operations and procedures, ensuring a customer-focused service model that supports Aerospace Center faculty and staff.Maximizes office productivity through proficient use of appropriate software applications; maintains a technology-friendly approach and continuous improvement mindset (preferred).Researches and develops resources that create timely and efficient workflow.Implements and maintains automated processes, including AI-aided tools and workflows, to improve operational efficiency, accuracy, and service delivery.Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.Plans office layout, develops office budget, and initiates cost reduction programs.Prepares reports for management.Confers and cooperates with other department heads to ensure coordination of activities.Meets with subordinate supervisors to discuss progress of work, resolve problems, and ensure that standards for quality and quantity of work are met.Meets with users to determine quality of service and identify needs.Maintains contact with internal and external customers and outside vendors.Interprets and assigns work to personnel.Purchases and inventories office supplies and equipment.Interprets company policies to workers and enforces safety regulations.Initiates or suggests plans to motivate workers to achieve work goals; demonstrates strong leadership, self-motivation, and accountability in driving results.Provides technical support and participates in employee training; promotes adoption of new tools and procedures and supports staff as they learn new systemsKnowledge of all Microsoft Office software and able to learn and use institutional software systems; ability to learn new software quickly and adapt to evolving technology needs.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities The incumbent carries out supervisory responsibilities in accordance with the organization's objectives, policies, and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Bachelor's degree.andExperience: Five years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience. Some traveling.Preferred Qualifications: Adept in Microsoft Excel, Proven leadership skills, AI & technology friendly.Why Pick UTEPStatement of Duties and Responsibilities:Manages the preparation of various financial statements and reports; determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve workflow efficiency of subordinates.Manages and supports administration of the Aerospace Center budget and internal office process budgets, including tracking, reconciliation, forecasting, and reporting as applicable.Directs the installation and maintenance of accounting records to show receipts and expenditures.Analyzes, organizes, and standardizes office operations and procedures, ensuring a customer-focused service model that supports Aerospace Center faculty and staff.Maximizes office productivity through proficient use of appropriate software applications; maintains a technology-friendly approach and continuous improvement mindset (preferred).Researches and develops resources that create timely and efficient workflow.Implements and maintains automated processes, including AI-aided tools and workflows, to improve operational efficiency, accuracy, and service delivery.Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.Plans office layout, develops office budget, and initiates cost reduction programs.Prepares reports for management.Confers and cooperates with other department heads to ensure coordination of activities.Meets with subordinate supervisors to discuss progress of work, resolve problems, and ensure that standards for quality and quantity of work are met.Meets with users to determine quality of service and identify needs.Maintains contact with internal and external customers and outside vendors.Interprets and assigns work to personnel.Purchases and inventories office supplies and equipment.Interprets company policies to workers and enforces safety regulations.Initiates or suggests plans to motivate workers to achieve work goals; demonstrates strong leadership, self-motivation, and accountability in driving results.Provides technical support and participates in employee training; promotes adoption of new tools and procedures and supports staff as they learn new systemsKnowledge of all Microsoft Office software and able to learn and use institutional software systems; ability to learn new software quickly and adapt to evolving technology needs.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities The incumbent carries out supervisory responsibilities in accordance with the organization's objectives, policies, and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Bachelor's degree.andExperience: Five years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience. Some traveling.Preferred Qualifications: Adept in Microsoft Excel, Proven leadership skills, AI & technology friendly.Why Pick UTEPStatement of Duties and Responsibilities:Manages the preparation of various financial statements and reports; determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve workflow efficiency of subordinates.Manages and supports administration of the Aerospace Center budget and internal office process budgets, including tracking, reconciliation, forecasting, and reporting as applicable.Directs the installation and maintenance of accounting records to show receipts and expenditures.Analyzes, organizes, and standardizes office operations and procedures, ensuring a customer-focused service model that supports Aerospace Center faculty and staff.Maximizes office productivity through proficient use of appropriate software applications; maintains a technology-friendly approach and continuous improvement mindset (preferred).Researches and develops resources that create timely and efficient workflow.Implements and maintains automated processes, including AI-aided tools and workflows, to improve operational efficiency, accuracy, and service delivery.Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.Plans office layout, develops office budget, and initiates cost reduction programs.Prepares reports for management.Confers and cooperates with other department heads to ensure coordination of activities.Meets with subordinate supervisors to discuss progress of work, resolve problems, and ensure that standards for quality and quantity of work are met.Meets with users to determine quality of service and identify needs.Maintains contact with internal and external customers and outside vendors.Interprets and assigns work to personnel.Purchases and inventories office supplies and equipment.Interprets company policies to workers and enforces safety regulations.Initiates or suggests plans to motivate workers to achieve work goals; demonstrates strong leadership, self-motivation, and accountability in driving results.Provides technical support and participates in employee training; promotes adoption of new tools and procedures and supports staff as they learn new systemsKnowledge of all Microsoft Office software and able to learn and use institutional software systems; ability to learn new software quickly and adapt to evolving technology needs.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities The incumbent carries out supervisory responsibilities in accordance with the organization's objectives, policies, and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Bachelor's degree.andExperience: Five years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience. Some traveling.Preferred Qualifications: Adept in Microsoft Excel, Proven leadership skills, AI & technology friendly.Why Pick UTEPStatement of Duties and Responsibilities:Manages the preparation of various financial statements and reports; determines work procedures, prepares work schedules, and expedites workflow; studies and standardizes procedures to improve workflow efficiency of subordinates.Manages and supports administration of the Aerospace Center budget and internal office process budgets, including tracking, reconciliation, forecasting, and reporting as applicable.Directs the installation and maintenance of accounting records to show receipts and expenditures.Analyzes, organizes, and standardizes office operations and procedures, ensuring a customer-focused service model that supports Aerospace Center faculty and staff.Maximizes office productivity through proficient use of appropriate software applications; maintains a technology-friendly approach and continuous improvement mindset (preferred).Researches and develops resources that create timely and efficient workflow.Implements and maintains automated processes, including AI-aided tools and workflows, to improve operational efficiency, accuracy, and service delivery.Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.Plans office layout, develops office budget, and initiates cost reduction programs.Prepares reports for management.Confers and cooperates with other department heads to ensure coordination of activities.Meets with subordinate supervisors to discuss progress of work, resolve problems, and ensure that standards for quality and quantity of work are met.Meets with users to determine quality of service and identify needs.Maintains contact with internal and external customers and outside vendors.Interprets and assigns work to personnel.Purchases and inventories office supplies and equipment.Interprets company policies to workers and enforces safety regulations.Initiates or suggests plans to motivate workers to achieve work goals; demonstrates strong leadership, self-motivation, and accountability in driving results.Provides technical support and participates in employee training; promotes adoption of new tools and procedures and supports staff as they learn new systemsKnowledge of all Microsoft Office software and able to learn and use institutional software systems; ability to learn new software quickly and adapt to evolving technology needs.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities The incumbent carries out supervisory responsibilities in accordance with the organization's objectives, policies, and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Bachelor's degree.andExperience: Five years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience. Some traveling.Preferred Qualifications: Adept in Microsoft Excel, Proven leadership skills, AI & technology friendly.Why Pick UTEPhttps://www.utep.edu/UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.https://www.utep.edu/engineering/The College of Engineering at the University of Texas at El Paso (UTEP) is dedicated to fostering innovation, education, and research in engineering and technology. With a mission to prepare the next generation of engineers, the college offers a wide range of undergraduate, graduate, and doctoral programs across various disciplines. Its diverse faculty and cutting-edge research facilities drive discoveries and solutions to real-world challenges, contributing to advancements in science, technology, and the overall growth of the Border Region. UTEP's College of Engineering is committed to academic excellence, community engagement, and shaping the future of engineering.https://www.utep.edu/aerospace/The Aerospace Center at The University of Texas at El Paso (UTEP) we serve as a nexus for innovation, forging strategic partnerships across a dynamic ecosystem (a New Frontier Ecosystem!) of government agencies, industry leaders, small businesses, venture studios, venture capital firms, other research centers, and national laboratories. By translating and integrating cutting-edge research with real-world applications, our partnerships accelerate breakthroughs, cultivate entrepreneurial ventures, and drive the future of aerospace technology.Additional InformationPhysical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at mailto:titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at mailto:eoaa@utep.edu.To apply, visit https://apptrkr.com/6798291jeid-1420bdbd38ea6645b33111d2b925d205