Contract Analyst and Systems Administrator

Contract Analyst and Systems AdministratorJob ID: 15026Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularPosition InformationHiring Department: VPBAReports To: Director for Open Records & Contract AdministrationJob Location: On-Site - El Paso, TXPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per weekFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: Commensurate with experienceRequired Application Materials:• Resume• Cover Letter• List of three referencesPosition SummaryUnder minimal supervision and with considerable latitude for the use of initiative and independent judgment, provides leadership and direction for University contract administration and compliance.Statement of Duties and Responsibilities:Responsible for oversight and implementation of contracting, credentialing and renewalsDevelops and implements procedures for contract management and administration in compliance with University policy. Responsible for implementing contract system tracking and reporting.Facilitates compliance with University agreement review processes, agreement execution, and distribution. Responsible for independently tracking, interpreting, and analyzing guidelines for operational impact, and coordinating with impacted business units to implement practices to ensure compliance.Ensures that University software system meets campus contract management and administration needs. Directs and manages implementation of University software system for automation of agreement review process.Serves as the point of contact for campus requestors on University agreement review process; acts as liaison between University and software system provider; ensuring timely review and approval of submissions.Establishes, maintains, and works effectively with campus requestors and division points of contact to evaluate compliance with the contract management program and related software.Resolves issues by defining causes of errors and recommending appropriate resolution.Provides guidance on contract submission within software to campus requestors and division point of contacts in regards contracting practices and procedures.Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness.Monitors compliance with established contract procedures by campus stakeholders.Identifies opportunities to improve business processes and devises plans to implement these changes.Monitors submission process for compliance with established procedures.Assist in reviewing business contracts, agreements, and MOUs to ensure alignment with university policies, compliance requirements, and financial guidelines.Collaborate with business departments, legal counsel, and academic units to gather necessary information for accurate and timely contract assessment.Maintains working relationships and regular communication with campus points of contact and conducts monitoring and oversight of program performance.Maintains contractual records and documentation such as receipt and control of all contract correspondence, contractual changes, reports, and other documents for all projects. Ensures the organization's internal contract documents are accurate and well maintained.Maintain records for correspondence and documentation in relation to established contracts and those in progress.Administers records management policies designed to facilitate effective and efficient handling of records; ensures compliance with policies, procedures, and practices for systematic retention, protection, retrieval, transfer, and disposal of records.Reviews and analyzes practices and procedures; makes recommendations to ensure established standards are met.Provides technical planning assistance and training; may serve as a subject matter expert (SME) providing specific consulting/advising services.Administers any other software platforms utilized by the teamEvaluates effectiveness of support functions and recommends changes.Understands department's role in accomplishing the University's mission.Compiles and submits reports as required by management, state, local, and federal regulatory agencies.Applies a range of policies, procedures, and best practices to develop implementation plans, evaluate compliance, and develops new policies and procedures.Knowledge of all Microsoft Office software and able to learn and use institutional software systems.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Required Qualifications:Education: Bachelor's Degree in a related fieldandExperience: Three (3) to five (5) years of experience, related to the statement of duties and responsibilities, or equivalent combination of education and experience.Ability to multi-task, prioritize and practice good decision-making skills.Preferred Qualifications:Experience implementing software packagesExperience developing and delivering training materialsExperience with records management practices, retention schedules, and audit readinessWhy Pick UTEPThe https://www.utep.edu/human-resources/services/talent%20acquisition/why-…) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.This is an especially exciting time to join UTEP as it advances the goals of its https://www.utep.edu/strategic-plan/. Built around the institution's core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.https://www.utep.edu/vpba/about/MissionTo support the University's teaching, research and public service mission by providing superior services to the campus community. We are committed to innovation, change, and self-evaluation in order to meet these needs and to create an environment that treats everyone with dignity and respect.Toward this end we will foster:• A commitment to excellence• Innovation and creativity• Integrity and high ethical standards• Quality customer service• Respect for every individual• Personal accountability• Trust• Compassion• Personal development and growthVisionTo serve as a model of excellence and innovation in providing business, financial, and infrastructure support services to The University of Texas at El Paso.What does the VPBA Office do to support the University in its mission?In addition to the services provided by the departments within the Division of the VPBA, the staff in the VPBA Office oversees many elements of doing business here at UTEP. These functions include the following:• Review, approval, and execution of https://www.utep.edu/vpba/doing-business/business-contracts/contract-pr…• Facilitation and review of all https://www.utep.edu/vpba/institutional-memberships/index.htmlin national, state, local, and community organizations• Coordination and administration of the University's https://www.utep.edu/vpba/insurance/index.html program• Oversight and management of all business policies and procedures, including https://www.utep.edu/vpba/doing-business/business-resources/delegation-…• Management of the https://www.utep.edu/vpba/open-records/index.html• Coordination and publication of all required https://www.utep.edu/vpba/state-reports/index.htmlMiner Perks and BenefitsWhat UTEP Offers:• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans• Retirement Programs• Longevity Pay• Paid Vacation & Sick Leave• Paid Holidays• Employee Discounts & Perks• Employee Education Assistance program• And much more! Visit our https://www.utep.edu/human-resources/services/benefits/2025-2026%20summ… for more information on our additional benefits.Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.Additional InformationNote: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at mailto:titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at mailto:eoaa@utep.edu.To apply, visit https://apptrkr.com/6970189jeid-fede76db836d6a4bb201d360482187d3